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Part of my job involves querying databases, producing reports, and e-mailing them to various recipients. I work with four others doing similar stuff, and our practice is to copy each other (and our manager) into all e-mails, so we all know which reports have been sent, to whom, and when - we're not concerned
with the contents of the reports, just that they've been sent.
I would like my e-mail client to allow me to send the message and attachments to the primary recipient(s), but to send only the message to the secondaries (the Cc: list), so as to avoid sending multiple attachments through the network unnecessarily. The Cc: list would instead see just a listing of the attachments. [Edit: If the files are on a local network share, the list could be hyperlinked.]
I realise that I could achieve the same result with two mailings, but I would often forget.
Related idea
Blind_20Copy_20Reci...s_20Message_20Field
[hippo, Jan 11 2007]
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Yes, with bells on. Excellent. |
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While this is a good idea on its own, it does make me wonder why, if this is something that is done on a daily basis, presumably for the same reports etc, why they're not published on a web server, network drive, or similar. |
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I used to do a similar job, and got so sick and tired of it, that where possible, I looked into automating the process, or having users connect via an internal web-page, that allowed them to run their own reports as and when they needed them. All that was left for me to do was kick back, relax and read the 'bakery. |
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[hippo] this is not really a related idea. and both have been given a bun by me. |
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What might work, but is a bit of a hack, is to run an nntp server, together with a mail to news gateway. Subscribe your others to both these services. Then when you send out, instead of directly emailing a cc to the others, cc to the gateway which sends to the nntp server, which is set to strip attachments and binaries, which then stores the sent email as a post. The others similarly will have their mail clients periodically poll the mail to news gateway to in turn read the nntp group, also periodically, which populates their view of the group with all recent mailings. |
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On the other hand, it's a lot of hassle. Warning: might not actually work like this at all, anyway. |
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[zen_tom]: That exact process is followed for most reports and most recipients. However, some reports are compiled from various sources and require complex post-processing, and some recipients are not able to access the company network.
[Ian]: Huh? |
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Brilliant idea! It's really hard to believe that it's not available now, but I'm damned if I can think of an email client that does this. Eudora is going open source, maybe someone will build it in. |
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[angel] Aha - it does sometimes cross my mind what it is about our collective demographic (if there is such a thing) that allows many of us to spend a fair proportion of our working lives posting to a website. Not to mention wondering what I might one day achieve if I got round to actually doing some work. |
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I like it, but it would need to be a configurable option. Some people might want to send the attachment to those on their CC list. Ideally, it would be a checkbox next to the CC field, i.e. Do not send attachment(s) to CC list. |
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[flynn]: Quite, hence the phrase "I would like my e-mail client to allow me...". |
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Seems that email systems could be better. I've wanted this function for some time. |
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[angel] I like your suggested design. |
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